A Virtual Roundup of the Western
States' Regional Rare Book Fairs

WESTERN STATES VIRTUAL BOOK & PAPER FAIR

THURSDAY, APRIL 29 - FAIR OPENS AT 9 A.M./PST

SATURDAY, MAY 1 - FAIR CLOSES AT 8 PM

REGISTER

HOW DO I REGISTER TO BE AN EXHIBITOR IN A VIRTUAL FAIR?

If you have not registered as a dealer go click the register button at the top of the page. That will bring you to a registration form. Supply your own password. Enter http:// before your website address.

WHAT HAPPENS AFTER I REGISTER TO BE AN EXHIBITOR?

You are automatically placed on a waiting list. If you reserved a spot in advance, we will confirm your registration within 48 hours. If you did not advance reserve a spot, you will be placed on a waiting list until an opening occurs. For more information, please email [email protected].

WHAT DO I DO AFTER BEING NOTIFIED THAT I HAVE A SPACE IN THE FAIR?

You will have one week to go to the Dealer Dashboard page, complete your business contact information and pay for your booth. A booth with listings of up to nine items is $125 and a booth with listings from nine up to the maximum of 18 is $250. 18 items will available initially, and three additional items will be added on Saturday for a total of 21 items! All of your items must be uploaded by Tuesday, April 28 - which is two days before the fair goes live. Please note - you will have the ability to make edits and update information even while the fair is taking place.

WHERE DO I GO TO UPLOAD ITEMS AND PHOTOS?

Go to the website at https://westernstates.antiquarianauctions.com and look at the bottom left corner of the page. You will see one or two links. If you see the term MY ITEMS, click that to be brought directly to your dashboard. If you do not see My Items you'll see "DEALER SIGN-IN". Click that link to be brought to a gateway and enter your email and password (the same that you used when you first registered) to be brought to your dashboard.

HOW DO I UPLOAD MY ITEMS?

When you are on your dashboard, you will see a green button named "Add Item." Clicking this button will take you to a page to add an item. Your description may be any length. You must choose one category and you may choose up to three categories for each item. If you decide to remove a category you have chosen, just "uncheck" it. You will be able to move items around within your booth after you have entered them so do not be concerned about their order at first.

HOW DO I UPLOAD IMAGES?

You will upload images directly from your computer. Be sure they are JPG format and under 10 MB in size. Photos should be at least 800 pixels so that they enlarge clearly when clicked. The first image you upload becomes the feature photo and the rest will appear below the feature photo when a person is on the item page looking for more details about the item. You may move the order of the photos by the “drag and drop” method using your mouse. NOTE: It is important to preview each item to be sure the photos are oriented properly. If a photo shows as horizontal that is incorrect. You need to change the orientation to vertical of the photo on your computer or other device where it is stored. At this time, the orientation cannot be changed on the website.
Once you are registered, please refer to the video tutorials we provided in your confirmation email about uploading content and photographs. If you have additional questions, please email [email protected].

HOW DO I KNOW HOW THE ITEMS WILL LOOK IN MY BOOTH?

To visualize the placement of each item within your booth, think of the booth as a grid with 3 items per row. The top left space will contain the first item and the bottom right space will contain the last item on the page. You may move the items into different positions using the "drag and drop" method.

MAKE USE OF THE COMPLETE REGISTRATION FORM TO PROMOTE YOUR BUSINESS

Be sure to enter all pertinent information about your business. You may go in and add or edit the information at any time. Include your website, and social media information, a link to a catalog etc. This information appears on every page within your booth and your name and a link to your website will appear on the Rare Books LA website in advance of the book fair.

WILL I BE ABLE TO ACCESS MY LISTINGS AFTER THE FAIR CLOSES?

No, once the fair closes, you will not be able to access your listings. So, please be sure to make a copy of the listings for future use.

WHAT DETERMINES THE ORDER OF THE BOOTHS IN THE FAIR?

The booths are ordered according to the time and date that you finish uploading all items and paying the booth rent. Our research indicates that the amount of traffic to a booth is not dependent on where the booth is situated within the fair but on the items within the booth.

DO YOU HANDLE THE MONEY FOR THE SALE AND CAN I REPLACE AN ITEM ONCE IT SELLS?

No and no. You deal directly with the purchaser. They get in contact with you by telephone or email. Most dealers tell us that the phone is most common. You may not replace an item once it sells. You will have a switch on your "dashboard" to click when an item sells or is put on reserve to indicate that within your booth.

BOOTH PRICING:

Booth pricing is based on the number of items you post.

Post your best and/or freshest items not currently available on other selling sites (your website is an exception). Buyers want to see the best and latest of what you have. That is why we limit the number of items you can post.

IMPORTANT: You remain logged into your account until you click the link at the bottom of the page where you logged in that reads "SIGN OUT". Whenever you go back to the page to enter or change items look for the link at the bottom which reads "MY ITEMS". That is where you go to edit your items page. If you have already logged out, you will just have to log back in at "SIGN IN".

BE AVAILABLE

The Western State Virtual Rare Book & Paper Fair will go LIVE on Thursday, April 29 at 9 a.m./PST. You should make yourself available to answer questions from potential customers during the opening of the show. Remember, the fair is available online 24/7 until its close. Be sure to check your calls and email frequently and check out our schedule of events designed to bring people to the book fair because they may generate increased traffic to the website. The best way to place expectations at the appropriate level is to post the times you are available during the book fair in your profile.

REGISTER